Privacy Policy

Dulles Geotechnical and Material Testing Services Inc. (DGMTS) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy applies to information collected through the Dulles Geotechnical Management Software (DGMS), including the web platform and any related mobile tools.

By using DGMS, you agree to the terms of this Privacy Policy.

1. Information We Collect

We may collect information in the following ways:

a. Information You Provide

• Contact information such as name, email address, phone number, legal status and other legal information.

• Project, inspection or reporting data submitted through the software.

• Login credentials and account profile details created by your organization or entered by you.

• Timesheet entries, job-site data and documents uploaded through DGMS.

b. Information Collected Automatically

• Usage data such as IP address, browser type, device information, referring URLs, pages viewed and time spent in the system.

• Cookies and similar tracking technologies that help improve navigation, performance and security of the platform.

2. How We Use Your Information

We use the information collected through DGMS to:

• Provide, maintain and improve our geotechnical, material testing and project management services.

• Support inspections, field reporting, scheduling and operational workflows.

• Verify identity and maintain secure access to the system.

• Respond to inquiries and provide support.

• Generate project records, analytics and administrative reports.

• Comply with legal obligations and enforce our policies.

3. Sharing of Information

We do not sell or rent your personal information. We may share your information in the following cases:

• Service Providers: Third-party vendors that support DGMS operations such as hosting, cloud storage, authentication tools, analytics or communication systems.

• Legal Requirements: When needed to comply with laws, court orders or government requests.

• Business Transfers: If DGMTS merges with or is acquired by another entity, information may be transferred accordingly.

4. Data Security

We use reasonable administrative, technical and physical safeguards to protect your information. While we work to protect your data, no online system can guarantee complete security.

5. Your Rights and Choices

You may, where permitted by law:

• Request access to or correction of your personal information.

• Request deletion of your data, subject to operational and legal requirements.

• Adjust browser settings to manage cookies.

Requests can be submitted to our support team.

6. Third-Party Links

DGMS may contain links to external websites or integrated third-party tools. Their privacy practices are not governed by this policy, and we recommend reviewing those policies before submitting information.

7. Children's Privacy

DGMS is not intended for individuals under the age of 15. If we discover that personal information from a minor has been collected, we will delete it.

8. Location Collection for Timesheet Feature

DGMS may collect precise location data only when a user starts an active timesheet. Location access helps confirm job-site activity and work records.

a. Location Data Collected During Active Timesheet

• Foreground Location: When the software or app is open.

• Background Location: When the system is closed or running in the background but an active timesheet is still in progress.

b. When Location Is Collected

Location information is collected only while a timesheet is running.

It stops immediately when a user pauses, stops or completes the timesheet.

c. Purpose of Collecting Location Data

Location is used for:

• Recording accurate job-site locations

• Verifying travel or work routes

• Supporting timesheet reports required by employers or project managers

d. When Location Is Not Collected

We do not collect location information when:

• No timesheet is active

• A timesheet is paused or stopped

• DGMS is installed but not being used

e. How We Handle Location Data

We do not sell location data. All location information is processed under applicable privacy laws and our internal data-security standards.

9. Changes to This Privacy Policy

We may update this policy occasionally. When we do, the effective date at the top will be updated. Continued use of DGMS after updates means you accept the revised policy.

10. Contact Us

If you have questions about this Privacy Policy or how we manage your data, please contact us.